Email Guidelines

St. Paul’s uses Constant Contact to manage its mass emailings to parishioners. The account is currently used by the Communications Director, the Director of Youth Ministries and the Director of Children’s Ministries.

Messages sent from Constant Contact are in compliance with best practices, such as including the name and physical address of the sender and an opt-out link so recipients can easily remove their addresses from the mailing list. Subscribers may also update their email address and manage their subscription to targeted mailing lists within the database by clicking the “Update Profile/Email Address” link in every message. Addresses that repeatedly bounce may be removed from the contacts list.

By supplying an email address to the church, parishioners grant consent for St. Paul’s to contact them by email. Although parishioners’ email addresses are included in the printed directory, available at the front desk, St. Paul’s does not share parishioners’ email addresses in digital form with third parties, nor does it publish parishioners’ email addresses on its web site, except when given express permission by a parishioner.

Anyone using a valid email address may subscribe to the St. Paul’s mailing list using the link on the home page of the St. Paul’s web site. Staff members may add new subscribers on request from the owner of the email address, and email addresses may be imported from the church database to create targeted mailing lists for parish-related purposes.

Mass emailings from church email accounts are discouraged. Internet service providers have, in the past, blocked all email coming from stpauls-ws.org addresses because of staff-generated mass email messages sent from the St. Paul’s server. Those sending email messages to multiple parishioners’ external addresses are encouraged to use the blind carbon copy (BCC) field to keep recipients’ addresses private.

Policies and guidelines set forth herein relating to email or social media shall also apply to other, analogous means of communication, including presently existing alternatives such as texting, as well future technological mass or group communication applications, media or methods providing similar functionality.